Creating and Completing CalVCB Applications

Overview: California Victim Compensation (CalVCB) is an incredible resource for patients which can reimburse crime-related expenses, help with emergency relocation, and help with the costs of critical resources such as therapy. The following guide will walk you through the process of initiating CalVCB applications through the MRG Suite.

See Related: Tip Sheet

1. Create a New Application (Options A & B)

It is important to note that the first step in creating a new CalVCB application can be done in one of two ways:

• (Option A) Copy to New Report: pulls existing data from an existing report into a CalVCB application.
• (Option B) Create Report: starts a new and independent CalVCB application.

Option A - Step 1: From the Browse Reports Table, find the row for the report you would like to create an associated CalVCB application for.

Option A - Step 2: From the action menu, select "Copy to New Report".

Note: you can perform this step at any time, whether or not the report is locked.

Option A - Step 3: Select the form "Victim Compensation Board (VCB) Application".

Option A - Step 4: If you are on multiple teams, select the form that you would like to create the report on. Then click "Save and continue" in the bottom right-hand corner.

Option A - Step 5: Find the newly created report in the Browse Reports view and click on the action menu on the right-hand side of the table.

Option A - Step 6: From the action menu, click "Edit report".

Option B - Step 1: Click "Create Report".

Option B - Step 2: Find the form for "Victim Compensation Board (VCB) Application" in the list of forms.

2. Complete the Required Form Fields.

Complete the required fields for the form, using the left hand table of contents to navigate between sections.

For additional tips, see: CalVCB Tip Sheet

3. Navigate to the Final Review Section.

Using the left hand navigation/table of contents, click on the Final Review section.

4. Lock the Report.

Click the checkbox for "I have completed the report and it is ready to be locked and saved."

When the confirmation icon appears, click "Continue".

5. Transmit the Report.

Find the "Transmit to Recipients" button which is now active after locking the report.

Select the appropriate team from the Victim Service Providers (usually contains "Intake"). Note that we defer naming teams to the local Victim Witness program and so it may be named something similar; our guidance to each program is to include the word "Intake" in the appropriate team name where possible.

Confirm the report transmission:

6. Congratulations! Your CalVCB application has been transmitted!

You should see a brief notification that the report has been transmitted.